Templar Street Dance Privacy Policy

Effective Date: 13/03/2025
Last Updated: 28/07/2026

At Templar Street Dance, we are committed to protecting your privacy and ensuring your personal information is handled safely and responsibly. This privacy policy outlines how we collect, use, and safeguard your information when you provide it through our Facebook Instant Forms and other communication channels.

0. Photography and Videography

We will only collect, store, and use photos or videos of children under the age of 16 once a valid consent form has been signed by a parent or guardian.

1. Information We Collect

When you submit your information to Templar Street Dance through our Facebook Instant Forms or other platforms, we may collect the following details:

  • Your Full Name
  • Parent/Guardian’s Full Name
  • Email Address
  • Phone Number
  • Child’s Name
  • Child’s Age

2. Legal Basis for Processing Your Data

We process your personal data based on one of the following legal grounds:

  • Legitimate Interest: When you express interest in our dance classes, we have a legitimate business interest in contacting you about our services.
  • Consent: If we send marketing emails or texts, we do so based on your explicit consent, which you may withdraw at any time.

3. How We Use Your Information

We collect this information to:

  • Contact you about our dance classes, workshops, and events.
  • Send you reminders and updates regarding upcoming sessions.
  • Provide important information about cancellations, rescheduling, or special announcements.
  • Answer any queries or provide further details about our services.

4. Sharing Your Information

Your information will never be sold or shared with third parties for marketing purposes. We may share limited information with trusted service providers that assist us in managing our communications (e.g., email platforms) strictly for the purposes mentioned above.

5. Retention of Information

We will retain your information based on the following timeframes:

  • Leads (those who enquire but do not sign up): Data will be kept for up to 12 months unless you request its deletion sooner.
  • Former students: If you stop attending classes, we will retain your data for up to 2 years in case you wish to return.
  • If you withdraw consent, we will delete your data promptly unless retention is required for legal or administrative purposes.

We will only retain personal data, including photos and videos, for as long as necessary for the purposes for which it was collected, or as required to comply with legal obligations. Images and videos used for marketing may be retained until consent is withdrawn or until they are no longer required for the purposes for which they were collected.

Where we rely on consent to use photos or videos, consent may be withdrawn at any time by contacting us. Once consent is withdrawn, we will stop using the images in future publications and remove them from our digital platforms where reasonably possible.

6. Data Storage and Security

We take the security of your personal data seriously and implement appropriate technical and organisational measures to protect it. All personal data is stored securely, and access is restricted to authorised individuals only.

Photos and videos are stored securely and will not be accessed by unrelated parties unless they are published on a platform for which consent has been provided (for example, social media platforms or printed promotional materials).

Access to photos and videos may be limited to the following authorised individuals where necessary:

  • Parents or guardians of children appearing in the photo or video
  • Dance teachers responsible for the relevant students
  • Photo editors involved in preparing images for publication
  • Video editors or publishers involved in creating or publishing video content

These individuals may only access the data where it is necessary for the purposes for which consent has been given.

7. Your Rights

You have the right to:

  • Request access to the personal data we hold about you.
  • Correct any inaccurate or incomplete information.
  • Request the deletion of your data.
  • Withdraw your consent at any time.

To exercise these rights, please contact us using the details below.

8. Withdrawing Consent

If you no longer wish to receive communications from us, you may withdraw your consent at any time by:

  • Contacting us at [email protected]
  • Replying to a message with “STOP”
  • Clicking the unsubscribe link in any marketing email we send

9. Contact Us

If you have any questions about this privacy policy or how your data is handled, please contact us at:

Templar Street Dance
[email protected]
+447505323266

By submitting your information, you agree to the terms of this privacy policy. We may update this policy from time to time to reflect changes in our practices or legal requirements. Please review it periodically for updates.